Data Retention

Your data

When you create an account on AllHires, you can submit multiple applications. Our data retention policy is at the account level; this means that your full account is retained against the longest retention period as applied to any of the applications you have made. For the avoidance of doubt, this means that applications are not deleted as the retention period expires, rather your full account is deleted when you revoke consent or when the latest data retention period expires.

Legal requirement

We will retain your data as long as necessary to satisfy the legal requirement.

If you request your account is deleted

We keep your data for up to 28 days, after which your data is deleted unless we have another legal basis to retain your data.

If you change your mind and want your data to be retained you must consent again to the privacy policy or notify the firm as soon as possible.

Reasons for retention

If you fall into any of these categories, the longest retention period will apply.

If you have registered but not submitted any applications:

Rule name	Reason for retention	Retention period
Agreed privacy policy - no submitted applications	You have agreed to the privacy policy but have no applications.	4 months from agreeing to the privacy policy.
In progress application	You have started or updated an in progress application.	4 months from last update.

If you have submitted applications:

Rule name	Reason for retention	Retention period
Successful application	You have a successful application.	36 months from submission of successful application.
Unsuccessful application	You have an unsuccessful application or have withdrawn your application for consideration for this role.	24 months from submission of unsuccessful/withdrawn application.
No final recruitment status	You have an application which has not been marked as successful, withdrawn or unsuccessful.	24 months from submission of application.
Explicit extended consent	If we ask to keep hold of your data e.g. to consider you for future roles or to continue to send you job alerts.	For 28 days following the request to keep your data. If you agree, then we will retain your data as long as agreed with you.
Agreed privacy policy - applications	You have agreed to the privacy policy and have submitted applications. The most likely reason for this rule applying is that you have logged in and agreed a new or amended privacy policy.	24 months from agreeing to the privacy policy.